Home Archive Constitution Bylaws Policy and Program Manual Index to Minutes Index to Executive Minutes Index to Ring Reports Hall of Fame		Minutes of Executive Meeting January 2009 A meeting of the Board was held on Sunday, January 18, 2009, at Dino's Pizza in Brewer, following the business portion of the Ring meeting. Officers: President: Geoffrey Miller Vice President: Gary Jewell Secretary: Paul Szauter Treasurer: Randy Von Smith (not in attendance) Sergeant At Arms: Aubrey Smith (not in attendance) Past President: Danny Baker

Agenda

Call to Order, Rules of Order, Agenda, Minutes.

President Geoffrey Miller called the meeting to order under the revised Rules of Order. The Board adopted the agenda, which had been developed in advance via email. Minutes of the prior Board meeting had been approved by an email vote.

V. Treasurer's Report

A. Current Finances

In the absence of Treasurer Randy Von Smith, the Secretary presented the Treasurer's Report. The bank balance was $1950.00, with $447.00 in petty cash for a total of $2397. Of these funds, $1923.89 (80.3%) was unrestricted and $473.11 (19.7%) was in endowments as follows: Ring Name Plaque Endowment ($140), Elliott Endowment ($130.35), Chung Ling Soo Endowment ($94.76), Max Malini Endowment ($111.00), and Lecture Endowment (-$3.00). These totals do not include funds received at the meeting (dues payments).

B. Financial Review. No Financial Review Committee for 2007 was appointed, so there has been no Financial Review for 2007.

C. 2009 Budget. The Budget Committee (Randy Von Smith, Chair; Geoffrey Miller, Gary Jewell) is charged with drafting a budget for 2009 prior to the next business meeting on February 22, 2009.

VI. Old Business

A. Appointments.

President Geoffrey Miller made a number of appointments, with some appointments remaining open. Appointments include:

• Scribe - Paul Szauter (01/18/2009)
• Editor - Paul Szauter (01/18/2009)
• Webmaster - Paul Szauter (01/18/2009)
• Historian - Bryan-Keith Taylor (01/18/2009)
• 2008 Financial Review Committee - Geoffrey Miller, Paul Szauter, Gary Jewell (01/18/2009)
• Elliott Card Challenge Contest Official - Paul Szauter (01/18/2009)
• Chung Ling Soo Stage Magic Competition Contest Official - Paul Szauter (01/18/2009)
• Public Show Committee - Chung Ling Soo Stage Magic Competition (May 2009)
  1. General Show Chair - Danny Baker (01/18/2009)
  2. Talent Coordination - Danny Baker (01/18/2009)
  3. Publicity and Ticket Sales - Paul Szauter (01/18/2009)
  4. Stage and Theater Management - Geoffrey Miller (01/18/2009)
• Max Malini Parlor Magic Contest Official
• Public Show Committee - Max Malini Parlor Magic Contest (September 2009?)
1. General Show Chair -
2. Talent Coordination -
3. Publicity and Ticket Sales -
4. Stage and Theater Management -
• Nate Leipzig Close-Up Magic Contest Official
• Public Show Committee - Nate Leipzig Close-Up Magic Contest (September 2009?)
1. General Show Chair -
2. Talent Coordination -
3. Publicity and Ticket Sales -
4. Stage and Theater Management -
• Public Show Committee - Magic of Christmas (December 2009)
  1. General Show Chair -
  2. Talent Coordination -
  3. Publicity and Ticket Sales -
  4. Stage and Theater Management -

B. Calendar. There were no additions to the Calendar beyond what was discussed at the business meeting prior to the Board meeting.

C. Ring Name Raffle. The Board considered Ring names submitted at the January Ring meeting. The present name, Bob Nixon Ring, was automatically accepted. At the prior business meeting, Paul Szauter submitted Chung Ling Soo Ring, and Brother Don Paul submitted Dr. James William Elliott Ring. All three proposed names were deemed suitable by the Board.

VII. New Business

A. Policy and Program Manual Review.

The Vice President and the Secretary are required to review, and if necessary revise, the Policy and Program Manual for clarification or to reflect any change in policies during 2008. The Vice President and Secretary agreed to work on this, and to submit proposed changes to the Board for consideration.

Postscript

The Secretary reviewed decisions at Ring meetings (Feburary 2008 - January 2009) possibly relevant to the Policy and Program Manual. The Secretary made revisions to the Policy and Program Manual as detailed below. In each case, citation of the relevant Minutes is given, and there is a link to the revised Policy and Program Manual.

February 2008: Revision to rules of Elliott Card Challenge (done 2/2008). Rules for the Elliott Card Challenge were revised prior to the contest to specify the starting conditions (unwrapped deck on table).

February 2008 (Board Meeting): Revision to rules of Chung Ling Soo Stage Magic Competition and Max Malini Parlor Magic Contest (done 2/2008). Requirement to give certificates of participation to contestants eliminated.

March 2008: Photography and videotaping of contests and public shows. Members supported the photography and video recording of public shows and contests, and directed the Board to establish this as policy.

May 2008: Change rules for Elliott Card Challenge (tabled). There was discussion of altering the rules of the Elliott Card Challenge in various ways. No specific revisions to the rules were ever proposed in writing. The matter was tabled, and since then no specific revisions to the rules have been proposed.

June 2008: Income from contests directed to contest endowments. Income from contests had previously been directed to the General Fund by default.

September 2008: Youth participation as normal part of Ring meetings. There was never a policy on Youth participation in the Policy and Program Manual. Persons under the age of 18 with an interest in magic have periodically attended Ring meetings throughout the Ring's history.

October 2008: Committee on Magic Instruction for Youth disbanded. This committee was to formulate written guidelines for Youth instruction, but never did. There is therefore nothing to add to the Policy and Program Manual.

November 2008: People's Choice Award for Chung Ling Soo. A People's Choice Award was added.

January 2009: Draft rules for Nate Leipzig Close-Up Magic Contest. Brother Don has formulated these rules; the endowment has not yet been funded.