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Minutes of Executive Meeting
February 2009
A meeting of the Board was held on Sunday, February 8, 2009, at
Pizza Oven of Bangor.
Officers:
- President: Geoffrey Miller
- Vice President: Gary Jewell
- Secretary: Paul Szauter
- Treasurer: Randy Von Smith (not in attendance)
- Sergeant At Arms: Aubrey Smith (not in attendance)
- Past President: Danny Baker (not in attendance)
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Agenda
Call to Order, Rules of Order, Agenda, Minutes.
President Geoffrey Miller called the meeting to order under the revised Rules of Order.
The Board adopted the agenda, which had been developed in advance via email.
The Minutes of the prior Board meeting were approved.
Old Business
A. Appointments.
Some appointments remain open; no new appointments were made at the meeting. Appointments include:
B. 2009 Budget. President Geoffrey Miller submitted the 2009 budget, which had been developed via email by the Budget Committee
(Randy Von Smith (Chair), Geoffrey Miller, Gary Jewell). The figures from the 2008 budget are shown for comparison. The Board voted to approve the 2009 Budget.
| Revenue |
| Item | | 2008 | | 2009 | | Notes |
| Dues | | $160.00 | | $200.00 | | Assumes 20 members at $10 each |
| Advertising | | $40.00 | | $40.00 | | Assumes 4 website ads at $10 each |
| Donations | | $0.00 | | $100.00 | | Assumes that people will donate |
| Raffles and Auctions | | $300.00 | | $200.00 | | Funds raised at monthly raffle and proposed auction |
| Shows and Contests | | $1,500.00 | | $900.00 | | Includes all shows and contests, breakdown accounted for separately |
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| Total Revenue | | $2,000.00 | | $1,440.00 | | |
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| Expenses |
| Item | | 2008 | | 2009 | | Notes |
| Corporate Filing Fee | | $35.00 | | $35.00 | | Annual fee |
| Postage | | $300.00 | | $250.00 | | 2008 figures not broken out |
| Website | | $200.00 | | $0.00 | | Fee paid in 2008 was biannual |
| Shows and Contests | | $800.00 | | $500.00 | | Breakdown accounted for separately |
| Education Supplies | | $100.00 | | $100.00 | | For SFOA Class |
| Archive Materials | | $100.00 | | $100.00 | | Historian supplies and video archiving of Ring shows |
| Discretionary Expenses | | $400.00 | | $400.00 | | Used at discretion of Board, requires a vote |
| President's Fund | | $100.00 | | $100.00 | | Used at sole discretion of the President |
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| Total Expenses | | $2,035.00 | | $1,485.00 | | |
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| Net Ordinary Revenue | | ($35.00) | | ($45.00) | | |
C. Calendar.
1. Current Calendar. The 2009 Calendar to date is:
| Date |
Theme |
Special Event (if any) |
| 02/22/2009 |
Tarbell Night |
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| 03/15/2009 |
Magic Class
Theme Leader: Dr. Wilson |
Video Shoot for SFOA
Ring Name Raffle |
| 04/19/2009 |
Elliott Card Challenge |
Tom Craven Lecture |
| 05/?/2009 |
Show Stoppers
Theme Leader: Professor Miller |
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| 06/14/2009 |
Gaffs & Gimmicks
Theme Leader: Brother Don Paul |
Magic Auction |
| 07/19/2009 |
Wellsprings |
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2. Date of May Meeting. The Chung Ling Soo Stage Magic Competition has been scheduled for the date that had been set for the May meeting (May 17).
May 10 is Mother's Day, May 24 is over Memorial Day Weekend, and S.A.M. Assembly 174 meets on May 3. The Board voted to cancel the May themed Ring meeting in view of the conflicts and the Chung Ling Soo Stage Magic Competition,
holding open the possibility that there might be a business meeting on the day of the Chung Ling Soo Stage Magic Competition, May 17.
The Show Stoppers theme for May will be moved to July; the Wellsprings theme for July will be moved to August.
3. September Meeting. We have discussed having the Malini Parlor Magic Contest and the Nate Leipzig Close-Up Magic Contest in September.
The Board decided that the Nate Leipzig Close-Up Magic Contest should be held at the Ring meeting on Sunday, September 20.
4. Teaching Tables. Professor Miller has proposed a Teaching Table on Costume & Character. Various other Ring members will be tapped for Teaching Tables or lectures.
The revised Calendar is therefore:
D. Policy and Program Manual Review.
The Vice President and the Secretary are required to review, and if necessary revise, the
Policy and Program Manual for clarification or to reflect any change in policies during 2008.
The Vice President and Secretary submitted proposed changes to the Board for consideration. The Board voted to approve the changes.
The Secretary reviewed decisions at Ring meetings (Feburary 2008 - January 2009) possibly relevant to the Policy and Program Manual.
The Secretary made revisions to the Policy and Program Manual as detailed below.
In each case, citation of the relevant Minutes is given, and there is a link to the revised Policy and Program Manual.
February 2008: Revision to rules of Elliott Card Challenge (done 2/2008).
Rules for the Elliott Card Challenge were revised prior to the contest to specify the starting conditions (unwrapped deck on table).
February 2008 (Board Meeting): Revision to rules of Chung Ling Soo Stage Magic Competition and Max Malini Parlor Magic Contest (done 2/2008).
Requirement to give certificates of participation to contestants eliminated.
March 2008: Photography and videotaping of contests and public shows.
Members supported the photography and video recording of public shows and contests, and directed the Board to establish this as policy.
May 2008: Change rules for Elliott Card Challenge (tabled).
There was discussion of altering the rules of the Elliott Card Challenge in various ways.
No specific revisions to the rules were ever proposed in writing.
The matter was tabled, and since then no specific revisions to the rules have been proposed.
June 2008: Income from contests directed to contest endowments.
Income from contests had previously been directed to the General Fund by default.
September 2008: Youth participation as normal part of Ring meetings.
There was never a policy on Youth participation in the Policy and Program Manual.
Persons under the age of 18 with an interest in magic have periodically attended Ring meetings throughout the Ring's history.
October 2008: Committee on Magic Instruction for Youth disbanded.
This committee was to formulate written guidelines for Youth instruction, but never did.
There is therefore nothing to add to the Policy and Program Manual.
November 2008: People's Choice Award for Chung Ling Soo. A People's Choice Award was added.
January 2009: Draft rules for Nate Leipzig Close-Up Magic Contest. Brother Don has formulated these rules; the endowment has not yet been funded.
New Business
A. Upcoming Contests. The Board discussed various details of the upcoming Elliott Card Challenge and Chung Ling Soo Stage Magic Competition.
Paul Szauter, Contest Official for both contests, pointed out that the main problem was encouraging contest participation by Ring members and others.
The Chung Ling Soo Stage Magic Competition presents some technical details that require advance planning.
Additional talent, such as last year's dancers, is essential to round out the show.
The Show Committee has been appointed, and the Board will monitor their progress.