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Minutes for Executive Meeting
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Agenda
| I. Call to Order |
| II. Rules of Order |
| III. Adoption of the Agenda |
| IV. Minutes |
| V. Treasurer's Report |
| VI. Old Business |
| A. Appointments - Geoffrey Miller |
| B. Calendar |
| VII. New Business |
| A. 2010 Budget |
| B. Policy and Program Manual Review |
| C. Upcoming contests |
IV. Minutes
The Minutes of the prior Board meeting were approved in an email vote on 01/20/2010.
V. Treasurer's Report
In the absence of the Treasurer, there was no Treasurer's Report.
The President made several appointments; others remain open. Appointments include:
B. Calendar.
1. Current Calendar. The 2010 Calendar to date is:
| Date | Theme | Special Event (if any) |
| 02/21/2010 | Commando Cards Theme Leader: Dr. Wilson |
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| 03/21/2009 | Old Wine in New Bottles Theme Leader: Professor Miller |
Teaching Table on Ball, Cone, and Silk by Dr. Wilson
Ring Name Raffle |
| 04/18/2010 | Elliott Card Challenge | Tom Craven Lecture? |
| 05/15/2010 (Saturday) | Chung Ling Soo Stage Magic Competition | |
| 06/13/2010 | Magic of the Mind | |
| 07/18/2010 | Magic From DVDs | |
| 08/15/2010 | Ball Magic Theme Leader: Professor Miller |
A. 2010 Budget. President Geoffrey Miller, Vice President Gary Jewell and Treasurer Prashant Srivastava developed the 2010 budget, presented below. The figures from the 2009 budget are shown for comparison.
| Revenue | ||||||||
| Item | 2009 | 2009 Actual (estimated) | 2010 | Notes | ||||
| Dues | $200.00 | $200.00 | $200.00 | Assumes 20 members at $10 each | ||||
| Advertising | $40.00 | $60.00 | $60.00 | Assumes 6 website ads at $10 each | ||||
| Donations | $100.00 | $45.00 | $100.00 | Assumes that people will donate | ||||
| Raffles and Auctions | $200.00 | $161.00 | $200.00 | Funds raised at monthly raffle and proposed auction | ||||
| Shows and Contests | $900.00 | $420.00 | $600.00 | Includes all shows and contests, breakdown accounted for separately | ||||
| Total Revenue | $1,440.00 | $886.00 | $1,160.00 | |||||
| Expenses | ||||||||
| Item | 2009 | 2009 Actual (estimated) | 2010 | Notes | ||||
| Corporate Filing Fee | $35.00 | $35.00 | $35.00 | Annual fee | ||||
| Postage | $250.00 | $220.31 | $250.00 | 2008 figures not broken out | ||||
| Website | $0.00 | $0.00 | $250.00 | Fee paid in 2008 was biannual, due in 2010. | ||||
| Shows and Contests | $500.00 | $497.28 | $500.00 | Breakdown accounted for separately | ||||
| Education Supplies | $100.00 | $395.00 | $0.00 | For SFOA Class | ||||
| Archive Materials | $100.00 | $0.00 | $0.00 | Historian supplies and video archiving of Ring shows | ||||
| Discretionary Expenses | $400.00 | - | $200.00 | Used at discretion of Board, requires a vote | ||||
| President's Fund | $100.00 | - | $100.00 | Used at sole discretion of the President | ||||
| Total Expenses | $1,485.00 | $1,147.59 | $1,335.00 | |||||
| Net Ordinary Revenue | ($45.00) | ($261.59) | ($175.00) | |||||
The Board voted to approve the budget.
B. Policy and Program Manual Review.
The Vice President and the Secretary are required to review, and if necessary revise, the Policy and Program Manual for clarification or to reflect any change in policies during 2009. The Vice President and Secretary submitted proposed changes to the Board for consideration via email.
The principal change involved removing references to the endowments from the Policy and Program Manual. This follows the vote in November 2009 to strike the section of the Bylaws dealing with endowments. These changes were approved in an email vote.
Here is the 2009 Policy and Program Manual.
Here is the 2010 Policy and Program Manual, with the revisions on endowments in place.
The Secretary proposed a change in the rules for the Nate Leipzig Close-Up Contest. He proposed eliminating the restriction that prevents the Contest Official from competing.
The Secretary presented a motion that this section of the rules:
Contest Officials. There shall be at least one Contest Official who is a Ring member. This Contest Official shall not be a contestant. It shall be the responsibility of the Contest Official(s) to see that the rules of the Close-Up Magic Contest are correctly followed. Contest Official(s) shall be appointed by the President at least three months before the date of the competition.
shall be changed to:
Contest Officials. There shall be at least one Contest Official who is a Ring member. This Contest Official is eligible to be a contestant. It shall be the responsibility of the Contest Official(s) to see that the rules of the Close-Up Magic Contest are correctly followed. Contest Official(s) shall be appointed by the President at least three months before the date of the competition.
The Board agreed to present this change to the membership at the general meeting.
C. Upcoming Contests.
Elliott Card Challenge. Contest Official Danny Baker has explored several venues for the Elliott Card Challenge. After some discussion, the Board decided that Happy China Buffet was a good venue. The Elliott Card Challenge will be held on April 18, 2010.
Chung Ling Soo Stage Magic Competition. The Chung Ling Soo Stage Magic Competition will be held at Next Generation Theater in Brewer on Saturday, May 15, 2010.
Max Malini Parlor Magic Contest. The Board decided to attempt to schedule the Max Malini Parlor Magic Contest for September. Danny Baker offered to look into the possiblity of using the Bangor Public Library as a venue. Dates excluded would be Labor Day weekend and the third weekend (Common Ground Fair).
Nate Leipzig Close-up Contest. The Board discussed venues for the Nate Leipzig Close-up Contest. The Next Generation Theater was discussed as a venue for an intimate show. The problem here is that the theater books fast, and the level of participation is uncertain. The Board decided to defer the contest to the fall, and to continue to explore venues.
With no further business, the Board voted to adjourn the meeting.
February 27, 2010.
The meeting summarized above was interrupted by Alan Drew. In the days following the meeting, President Geoffrey Miller, Vice President Gary Jewell, Secretary Paul Szauter, and Past President Danny Baker, acting on a complaint by a member under Section X of the Policy and Program Manual, agreed to the text of the letter. The letter was signed by all four officers and sent by Certified Mail to Alan Drew and to Matt Episcopo, International Territorial Vice President Counselor. In the March 2010 issue of The Linking Ring came the news that Matt Episcopo had stepped down and been replaced by Joe Turner, the TVP for Georgia, who was then sent a copy of the letter by Certified Mail.
The text of the letter is available to Ring members upon request from the Secretary.
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| Certification of mailing to Alan Drew, 03/01/2010 | Signature confirmation from Alan Drew, 03/03/2010 |
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| Certification of mailing to Matt Episcopo, 03/01/2010 | Signature confirmation from Matt Episcopo, 03/04/2010 |
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| Certification of mailing to Joe Turner, 03/11/2010 | Signature confirmation from Joe Turner, 03/18/2010 |
These minutes were approved in an email vote on 03/21/2010.