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Minutes for Executive Meeting
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Agenda
| I. Call to Order |
| II. Rules of Order |
| III. Adoption of the Agenda |
| IV. Minutes |
| V. Treasurer's Report |
| VI. Old Business |
| VII. New Business |
| A. Appointments |
| B. 2011 Budget |
| C. Policy and Program Manual Review |
| D. 2011 Calendar |
| 1. February Meeting |
| 2. March Meeting |
| 3. April Meeting |
| 4. May Meeting |
| 5. WEAR 2011 |
| E. Motion to amend Bylaws |
Agenda was approved on 2/12/2011.
IV. Minutes
The Minutes of the prior Board meeting were submitted for approval by email vote on 1/16/2011.
Voting in the affirmative were: Geoffrey Miller, Danny Baker, and Paul Szauter. Minutes were approved on 1/16/2011.
V. Treasurer's Report. Treasurer Geoffrey Miller submitted a Treasurer's Report.
Balance Sheet as of January 31, 2011
| ASSETS | |
| Current Assets | |
| Checking/Savings | |
| Checking | $2,376.10 |
| Total Checking/Savings | $2,376.10 |
| Accounts Receivable | |
| Accounts Receivable | $110.00 |
| Total Accounts Receivable | $110.00 |
| Total Current Assets | $2,486.10 |
| TOTAL ASSETS | $2,486.10 |
| LIABILITIES & EQUITY | |
| Equity | |
| Opening Balance Equity | $2,316.76 |
| Unrestricted Net Assets | $134.00 |
| Net Income | $35.34 |
| Total Equity | $2,486.10 |
| TOTAL LIABILITIES & EQUITY | $2,486.10 |
We do not yet have a final 2011 budget, but that issue will change soon. We had no notable expenses in January other than rent on our meeting venue and postage to Paul, which should actually be booked against last year. We had very few Treasurer's Reports over that period of time and had to relay primarily on Paul's reports. Given our size and scope, that isn't the end of the world, but from this point forward, we will be a lot more up to date on things.
The following people have paid their 2011 dues:
That leaves $100 in receivables going forward not counting any new or reclaimed members we might realize. The list above was used as a basis for mailing out reminders with the February issue of The Rapping Hand, which was mailed on 2/11/2011.
Paul Szauter moved to accept the Treasurer's Report and Scot Grassette seconded. With Geoff's vote to accept, the motion passed on 2/13/2011.
A. Appointments
B. 2011 Budget
On 2/18/2011, Treasurer Geoffrey Miller submitted the following budget:
| Revenue | ||||||||
| Item | 2010 | 2010 Actual (estimated) | 2011 | Notes | ||||
| Dues | $200.00 | $180.00 | $200.00 | Assumes 20 members at $10 each. | ||||
| Advertising | $60.00 | $40.00 | $50.00 | Assumes 5 website ads at $10 each. | ||||
| Donations | $100.00 | $16.00 | $100.00 | Assumes that people will donate. | ||||
| Raffles and Auctions | $200.00 | $0.00 | $0.00 | Could be added if we do raffles and an auction. | ||||
| Shows and Contests | $600.00 | $408.00 | $900.00 | Includes all shows & contests. Will be broken out separately. | ||||
| Total Revenue | $1,160.00 | $644.00 | $1,250.00 | |||||
| Expenses | ||||||||
| Item | 2010 | 2010 Actual (estimated) | 2011 | Notes | ||||
| Corporate Filing Fee | $35.00 | $35.00 | $35.00 | Annual fee | ||||
| Postage | $250.00 | $94.66 | $220.00 | Guess | ||||
| Website | $250.00 | $0.00 | $250.00 | Biannual, due in 2011. | ||||
| Shows and Contests | $500.00 | $240.00 | $500.00 | Breakdown accounted for separately | ||||
| Rent | $0.00 | $0.00 | $350.00 | Assumes 7 meetings at the Charles Inn @ $50 each | ||||
| Archive Materials | $0.00 | $0.00 | $0.00 | Historian supplies and video archiving of Ring shows | ||||
| Discretionary Expenses | $200.00 | - | $200.00 | Used at discretion of Board, requires a vote | ||||
| President's Fund | $100.00 | - | $100.00 | Used at sole discretion of the President | ||||
| Total Expenses | $1,335.00 | $369.66 | $1,655.00 | |||||
| Net Ordinary Revenue | ($175.00) | $274.34 | ($405.00) | |||||
C. Policy and Program Manual Review
The Secretary and Vice President are charged with reviewing the Policy and Program Manual. Please see:
http://www.ibmring362.org/policyandprogram2010.html#introduction
The Secretary reported. The meetings to be reviewed are February, March, April, and June of 2010. The index to the minutes is here:
http://www.ibmring362.org/reports/minutesindex.html
In February 2010, we changed the rules for the Close-up Contest to allow the Contest Official to compete. The change was made to the Policy and Program Manual shortly thereafter.
There was no action requiring changes to the Policy and Program Manual in March.
There was no action requiring changes to the Policy and Program Manual in April.
There was no action requiring changes to the Policy and Program Manual in June.
Pending review by the Vice President, it was the view of the Secretary that this item was complete on 2/18/2011.
D. 2011 Calendar (not discussed during Board meeting)
1. February. The February meeting on February 20 at the Charles Inn at 4:00 pm has the theme of Red with Dr. Wilson as the Theme Leader.
2. March. The March meeting on March 20 at the Charles Inn at 4:00 pm has the theme of Working the Line with Dr. Wilson as the Theme Leader and a Teaching Table by Danny Baker on Show Me the Funny.
3. April. The April meeting on April 17 in Rumford, Maine's Capital of Magic, features the Elliott Card Challenge at 2:00 pm and Carnival of Magic at 6:00 pm.
4. May. The May meeting on Saturday, May 14, is the Chung Ling Soo Stage Magic Competition at Next Generation Theatre in Brewer at 7:00 pm.
5. WEAR 2011. The Worldwide Escape Artist Relay is scheduled for Saturday, October 22, 2011.
E. Motion to amend Bylaws (not discussed during Board meeting) Paul Szauter will introduce a motion to amend the Bylaws. The motion is to eliminate the Ring Name Raffle by striking Article VIII, General from the Bylaws. Article IX would become Article VIII. The Ring Name Raffle would be eliminated, and the Ring's descriptive name would remain Bob Nixon Ring. The vote by the Board would be advisory only, as a motion to amend the Bylaws must be introduced at a regular Ring meeting. The vote can only occur 60 days after the motion is introduced at a Ring meeting.
On 2/19/2011, despite not having finished the agenda, the Secretary moved to adjourn. The motion passed.