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Treasurer's Reports 2009
(Please see also Treasurer's Reports 2006, 2007, and 2008.)The Treasurer's Reports for 2009, extracted from the Minutes and the Executive Minutes, are presented here.
January 18, 2009. In the absence of Treasurer Randy Von Smith, the Secretary presented the Treasurer's Report. The bank balance was $1950.00, with $447.00 in petty cash for a total of $2397. Of these funds, $2009.83 (83.8%) was unrestricted and $387.17 (16.1%) was in endowments as follows: Ring Name Plaque Endowment ($140), Elliott Endowment ($130.35), Chung Ling Soo Endowment ($94.76), Max Malini Endowment ($111.00), and Lecture Endowment (-$3.00). These totals do not include funds received at the meeting (dues payments). Members voted to approve the Treasurer's Report.
February 22, 2009. Treasurer Randy Von Smith presented the Treasurer's Report. The bank balance was $1922.08, with $447.00 in petty cash for a total of $2359.08. Of these funds, $1995.08 (84.6%) was unrestricted and $364.53 (15.4%) was in endowments as follows: Ring Name Plaque Endowment ($140), Elliott Endowment ($107.71), Chung Ling Soo Endowment ($94.76), Max Malini Endowment ($111.00), and Lecture Endowment (-$3.00). These totals do not include funds received at the meeting (raffle and dues payments). Members voted to approve the Treasurer's Report.
March 15, 2009. Treasurer Randy Von Smith presented the Treasurer's Report. The total funds were $2475.08. Of these funds, $2014.61 (81.4%) were unrestricted and $460.47 (18.6%) were in endowments as follows: Ring Name Plaque Endowment ($140), Elliott Endowment ($107.71), Chung Ling Soo Endowment ($94.76), Max Malini Endowment ($111.00), and Lecture Endowment ($7.00). These totals do not include dues payments, ad payments, and raffle proceeds from the March meeting.
June 14, 2009. Treasurer Randy Von Smith presented the Treasurer's Report. The bank balance was $2112.45 and there was $250.00 in petty cash for a total of $2362.45. Members voted to approve the Treasurer's Report.
July 19, 2009. Treasurer Randy Von Smith presented the Treasurer's Report. The bank balance was $2,075.85 and there was $375.00 in petty cash for a total of $2,450.85. Members voted to approve the Treasurer's Report.
August 16, 2009. In the absence of Treasurer Randy Von Smith, the Secretary presented the Treasurer's Report. The bank balance was $1,781.45 and there was $405.00 in petty cash for a total of $2,186.45. Members voted to approve the Treasurer's Report.
September 18, 2009 (Appendix to Minutes of Board Meeting, July 19, 2009).
Appendix
September 2009. Treasurer Randy Von Smith submitted a year-to-date summary to the Secretary on September 18, 2009. The document was printed on paper, and is reproduced in the image below.
The Secretary was charged with converting this into a format to compare budgeted vs. actual expenses in each category.
This was the Budget approved in February 2009.
| Revenue | ||||||
| Item | 2009 | Notes | ||||
| Dues | $200.00 | Assumes 20 members at $10 each | ||||
| Advertising | $40.00 | Assumes 4 website ads at $10 each | ||||
| Donations | $100.00 | Assumes that people will donate | ||||
| Raffles and Auctions | $200.00 | Funds raised at monthly raffle and proposed auction | ||||
| Shows and Contests | $900.00 | Includes all shows and contests, breakdown accounted for separately | ||||
| Total Revenue | $1,440.00 | |||||
| Expenses | ||||||
| Item | 2009 | Notes | ||||
| Corporate Filing Fee | $35.00 | Annual fee | ||||
| Postage | $250.00 | 2008 figures not broken out | ||||
| Website | $0.00 | Fee paid in 2008 was biannual. | ||||
| Shows and Contests | $500.00 | Breakdown accounted for separately | ||||
| Education Supplies | $100.00 | For SFOA Class | ||||
| Archive Materials | $100.00 | Historian supplies and video archiving of Ring shows | ||||
| Discretionary Expenses | $400.00 | Used at discretion of Board, requires a vote | ||||
| President's Fund | $100.00 | Used at sole discretion of the President | ||||
| Total Expenses | $1,485.00 | |||||
| Net Ordinary Revenue | ($45.00) | |||||
Here is the year-to-date (YTD) comparison of budgeted vs. actual income and expenses.
| Revenue | ||||||
| Item | Budgeted | YTD | Notes | |||
| Dues | $200.00 | $200.00 | Submitted report shows $210, one item is actually ad payment for Alan Drew. | |||
| Advertising | $40.00 | $60.00 | Submitted report shows $40. Submitted report records ad payment by Alan Drew as duplicate dues payment. Submitted report does not show ad payment by Phil Smith (which was made). |
|||
| Donations | $100.00 | $45.00 | Donations from Randy Von Smith and Dayton Salisbury for SFOA supplies. | |||
| Raffles and Auctions | $200.00 | $161.00 | Raffle $26, Auction $125, Wagers Lecture $10 | |||
| Shows and Contests | $900.00 | $420.00 | Income from Chung Ling Soo Stage Magic Competition was $420. | |||
| Total Revenue | $1,440.00 | $886.00 | ||||
| Expenses | ||||||
| Item | 2009 | Actual | Notes | |||
| Corporate Filing Fee | $35.00 | $35.00 | ||||
| Postage | $250.00 | $220.31 | The printing cost for Chung Ling Soo postcards was $123.43. Stamps and other postage was $96.88. |
|||
| Website | $0.00 | $0.00 | Fee paid in 2008 was biannual. | |||
| Shows and Contests | $500.00 | $497.28 | Alamo Theater rental for Chung Ling Soo was $250. Alamo Theater deposit (half of rent) for Xmas show was $125. Room rental for Elliott Card Challenge was $40. Awards for Chung Ling Soo were $59.64. Trophy for Elliott Card Challenge was $22.64. |
|||
| Education Supplies | $100.00 | $395.00 | Joshua Jay book/DVD and Ring DVD for 26 students. | |||
| Archive Materials | $100.00 | $0 | ||||
| Discretionary Expenses | $400.00 | $195.00 | The $195 expense given is the excess cost for SFOA ($295) minus the $100 not used for Archive Materials. | |||
| President's Fund | $100.00 | $0 | Used at sole discretion of the President | |||
| Total Expenses | $1,485.00 | $1,147.59 | ||||
| Net Ordinary Revenue | ($45.00) | ($261.59) | ||||
09/28/2009 Minutes and attached financial report approved in an email vote by the Board.
September 20, 2009. Treasurer Randy Von Smith presented the Treasurer's Report. The bank balance was $1655.85 and there was $415.00 in petty cash for a total of $2115.85. Members voted to approve the Treasurer's Report.